This website is known by a number of different names. These are grantham.ac.uk and www.grantham.ac.uk.
When you visit this website you may be asked to provide certain information about yourself, including your name and contact details.
We automatically receive and save certain types of information whenever you interact with this website. We use the information to monitor website traffic and to assist with the navigation and user experience of the website.
Information that we will automatically receive includes:
We don’t use this information for anything other than our own analysis, we do not pass your cookie data to any third party providers.
We may use and analyse the information we collect so that we can manage and improve the services on the website. Demographic and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of the website. Any disclosure of this information will be in aggregate form and will not identify individual users.
Grantham College also uses services from Google on this website to measure and analyse visitor information. For further information on these, please visit Google Analytics.
The College will not (nor will it allow any third party to) use the statistical analytics tools to track or to collect personally identifiable information of visitors to this website. The College will not associate any data gathered with any personally identifying information from any source as part of our use of the statistical analytics tools.
Grantham College is registered with the Information Commissioner and collects and processes information about current, past and potential future students for teaching, funding and administrative purposes.
All such activity is governed by the Data Protection Act 1998 and from 25 May 2018 by the General Data Protection Regulations (GDPR) and any information about our students is held securely under accordance with these regulations.
This privacy notice explains how Grantham College collects, uses and shares your personal data, and your rights in relation to the personal data we hold. For further information, please refer to our website for the Data Protection Policy.
The types of information we collect
We may collect the following types of personal data about you:
How we use information about our students
Generally, the information we collect is processed as part of our public interest task of providing education to you. Where that information is special category personal information (ie medical information) we will process because there is a substantial public interest for us to do so.
The purposes for which we may use personal data (including sensitive personal data) we collect during a student’s association with us include:
Grantham College will use photographs for promotional purposes. All students and staff are expected to assist with this. Students and staff have the right to request their photographs not be used for such purposes. Student consent will be sought for this and recorded for processing. Students have the right to amend their consent at any time.
Grantham College has always and will always treat personal data with care and respect. It has never and will never use personal data for commercial purposes other than to promote its own courses as an educational provider.
Social Distancing and Lesson Recording
In order to comply with social distancing, some of our learning is now having to be delivered online. Some lessons may be streamed or recorded from the classroom in order to ensure that all class members have access to all sessions. Where possible we will try to ensure that students are not visible in the recordings, however, if you do not want to be in the recording please speak to your tutor who will ensure that you are seated accordingly. If you are taking part in online learning via teams please ensure that your background is blurred or that you are seated in front of a plain wall or background. If you do not want your image to be displayed please speak to your tutor before the team’s lesson.
The basis for processing your information and how we use it
We may process your personal data because it is necessary for the following reasons:
Sharing information with others
In general, we do not share information with third parties unless legally required to do so (such as our governing bodies ESFA, OfS, Ofsted, Department for Education, Lincolnshire County Council and our awarding bodies for registration and certification purposes).
We may share your information in regards to attendance and academic progress with your parent/guardian in the interest of academic progress. Where your employer has paid your fees or in the instance of an apprenticeship we may share similar information with them.
We may share your information with the Local Authority (or your previous or future school or college students under 24 years of age) in the public interest of supporting your education and progression. Where you are progressing to university we may share your academic information with them in the public interest of supporting your education and progression.
Where we are working with other provider agencies to deliver your education your information will be shared with them. These include Lincolnshire County Council, for Community Learning provision, projects such as Building Better Opportunities, Support Skills for the Workforce, Specialist Industry Educator. The Privacy Policies for this project will be available.
We may share your information with third parties in the case of educational trips or visits or work experience placement (including medical information). We may pass on your details to Debt Collection Agencies/Solicitors where you have unpaid debts with the college.
You have the right to request us to restrict our data processing or data sharing arrangements, for example, when you register with us, but you should carefully consider the possible impact of doing this. For example, we may request academic references from previous schools or colleges to enable us to make a decision when you apply for a course.
We do not knowingly transfer your personal data outside of Europe except in circumstances of trips and visits where such information is necessary in order for you to travel.
How long your information is kept
Subject to any other notices that we may provide to you, we generally retain your personal data for a period of seven years after your association with us has come to an end. However, some information may be retained indefinitely by us in order to maintain your academic record for archiving purposes and for meeting our government obligations.
Grantham College does not store your personal data outside of Europe.
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
In signing your enrolment form with Grantham College, you have given us consent to process data. Should you wish to amend this, please contact our Data Protection Officer.
3.2 Monitoring use of College systems
In order to protect the security and working of College network and computer systems, it may be necessary to monitor or log the use of these systems. If there are indications of abuse of systems or that individuals may be using systems in excess of their authority, files, messages and any or all uses of the systems may be intercepted, monitored, recorded, copied, audited, inspected and disclosed to authorised College and law enforcement personnel.
Should the information we hold about you be incorrect, you can change and update your personal information and you can have your information corrected by contacting us.
Where requested, we will provide you with a readable copy of the personal data which we keep about you, by contacting us at the address below. We may require proof of your identity before supplying you with this information to ensure confidentiality. We are entitled by law to charge a fee of £10 to meet our costs in providing you with details of the information we hold about you.